Process scan
Everyone says you should be doing something with AI; the process scan tells you where that's actually true. One to two weeks, a fixed price, and at the end you know which processes are worth automating, where AI genuinely fits, and what's better left as it is.
Work that gets retyped, checked, and forwarded by hand — and everyone senses AI could take some of it over, but nobody knows which part is actually realistic.
Within two weeks you know which processes are ready for automation or AI and which aren't yet — with requirements and a build estimate for the top candidates.
What you get
The process model of how work runs today (as-is)
Your 3–5 key processes mapped step by step: every hand-off, decision point and system touch
Where information moves between systems by hand: retyping, exports, copy-paste
An effort profile per process: frequency, time per run, and who carries it
The failure points: where work stalls, errors creep in, or gets redone
The automation & AI opportunity map (to-be)
Per process step a verdict with reasoning: standard tooling, a genuine fit for AI, or leave to people
The prerequisites before the AI-fit steps are buildable: data quality, access, volume
Target sketches for the top candidates: the process redrawn with the automated steps in place
Requirements & build estimate (top candidates)
Functional requirements and acceptance criteria: what the solution must do, per role, with an explicit out-of-scope list
A build estimate per top candidate: effort and cost, ready to tender — the brief is yours, not mine
Priorities
A shortlist ranked by effort against hours saved
2–3 quick wins you can implement yourself this month
Building the automations or AI solutions — that's phase 2
Modelling the data landscape — that's the Data scan
Full process re-engineering or change management
How it runs
Week 1 — Conversations
I sit with the people doing the work. Where do the hours go, what gets retyped, which step does everyone dread.
Week 1 — Following the work
I trace the processes myself, system to system: every hand-off, export, and manual check. No assumptions based on how the process is supposed to run.
Week 2 — Weighing up
Per process: can it be automated with standard tooling, is it a genuine fit for AI, or is it cheaper to leave alone. For the top candidates: requirements, acceptance criteria, and a build estimate.
Week 2 — Delivery
A presentation to your team, the shortlist on the table, and the quick wins you can still implement yourself this month.
Where this fits in the path
Frequently asked questions
Process scan has a fixed scope and a fixed price: €2,475 excl. VAT. You know exactly where you stand before we start.
The lead time is 1–2 weeks, with a scope that is fixed up front.
You get: A map of your key processes and where the manual work sits; Per process: automate with standard tooling, a genuine fit for AI, or better left to people; An honest AI-readiness check: what's possible now, and what has to be in place first; Requirements and a build estimate for the top candidates, plus a shortlist ranked by effort against hours saved; 2–3 quick wins you can implement yourself.
Out of scope: Building the automations or AI solutions — that's phase 2; Modelling the data landscape — that's the Data scan; Full process re-engineering or change management. That is what keeps the price fixed and expectations clear.
Not sure which package fits?
Book a free half-hour call. Then you'll know — and you're committed to nothing.
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